Mailing Bureau

The Mailing Bureau provides bulk mail service for the University. With this service, mailings (letters or postcards) can be sent to either campus or off-campus locations. Bulk mail service is available for mailings of over 200 pieces. For questions about bulk mail, call 581-6721 and ask for Kim.

The Mailing Bureau has a number of services available for bulk mail. These include:

  • Envelope addressing (You may provide an address list, or use a list kept by the Mailing Bureau for on-campus addresses. Go here for U.S. Mail addressing standards.)
  • Postage metering
  • Envelope inserting

A University address cannot be used to receive personal mail for faculty, staff, or students.

Why?

The U.S. Postal Service will not accept a change of address form from a University address. In other words, if mail is sent to a University address, it will not be forwarded to another address by the Postal Service. Additionally, having the Mailing Bureau deliver personal mail would be a misuse of state funds. Delivering personal mail would be rendering to individuals (at University expense) a service that the U.S. Postal Service already provides for free.

Presort
U.S. Mail Services
  Express Mail - Express mail guarantees overnight or 2-day delivery with weekend and holiday delivery, and includes tracking, proof of delivery, and insurance up to $100. Packages have a 70 pound maximum weight.The Mailing Bureau recommends using Fedex instead of Express Mail.
  First-Class Mail - First-class mail is used for letters or documents up to 13 ounces. First-class mail may contain personalized or advertising material.The following must be sent via First-Class mail:
Handwritten matter
Personalized correspondence
Bills or statements of account.
  Priority Mail - Priority mail is used for packages between 13 ounces and 70 pounds. Priority mail provides the same level of service as First-Class mail -one is not any faster or slower than the other.
  Media Mail - This was formerly called Book Rate, and is limited to books, manuscripts, video and audio recordings, and non-blank computer-readable media (disks). Media Mail cannot contain personal or advertising material: if it does, it must be sent first class.
  Library Mail -This includes most of the same materials as Media Mail, but has to be sent to and from a school, university, library, or museum. Library mail may also include museum materials, but cannot contain personal or advertising material.
  Certified Mail -An extra service available with first-class and Priority mail that provides proof of mailing and requires a signature when the mail is delivered.
  U.S. Mail Addressing Standards

Campus Mail
 

The Mailing Bureau provides mail delivery service for on-campus locations and certain locations in Research Park. Mail is also carried to and from the hospital twice a day.

Most days, mail deliveries and pick-ups will take place between 8:00 AM and 12:00 PM. Deliveries may be delayed by high mail volume, and are later on payday (the 7th and 22nd of each month).

While the U.S. Postal Service provides delivery service to many university departments, they also deliver a substantial amount of mail to the Mailing Bureau for delivery to campus locations. This mail is sorted and delivered with mail originating from on campus.

Campus mail is to be used for University business only and does not include students.

Addresses

In order to facilitate fast and accurate service, a campus address should have three elements:

  • The recipient's name
  • The recipient's department
  • The address (street address and/or building) being sent to

Letters and packages missing any of this information may be delayed or returned. Illegible addresses may also lead to errors or delays in mail delivery.

Additionally, letters and packages sent via campus mail should have a return address.

Forwarding and Misdelivered Mail

  • If mail is delivered in error, the letter or package should be promptly returned to the Mailing Bureau for redelivery.
  • If the mail is addressed to someone no longer with the department, specify on the mailpiece itself the correct address, if known. Otherwise, note not at address. Campus mail cannot be forwarded to an off-campus address, and will be returned to the sending department.
  • If there is a recurring misdelivery problem, call 1-6721.

FedEx
 

The University of Utah provides FedEx services. FedEx envelopes, boxes and paks and University airbills are available from the Mailing Bureau at no charge, and can be delivered to departments via campus mail. To order supplies, for airbill or tracking numbers, or for any other questions about FedEx through the University, call 1-6722 before 3 PM, or the University FedEx office at 1-3930 from 3-6 PM.

The mailing bureau does not receive or deliver FedEx packages. For assistance with a FedEx package which was supposed to be delivered to a University address, contact FedEx at 1-800-GoFedEx (1-800-463-3339).

Tips for sending FedEx packages:

  • Please contact the Mailing Bureau before 2:30 PM if you have a package to be picked up - otherwise, leave the package at a campus FedEx box, or bring it to the mailing bureau before 5:30 PM.
  • Remember to include a full address for the recipient, including the zip code. FedEx also requires the recipient's phone number.
  • FedEx cannot send a package to a P.O. Box - only a street address.
  • If you are billing the recipient, you must include their FedEx account number.
  • Documents sent to international addresses generally do not require customs forms.
  • Packages sent internationally will require customs forms. This is especially important with international packages containing dry ice.
  • Fedex will only ship styrofoam containers if they are inside a box.
  • All packages containing dry ice or dangerous materials must be marked accordingly.
  • Packages may not be taped together: each package must be labeled separately.


Information on Mailing Bureau FedEx pickups:

  • FedEx packages are picked up in the morning from all campus mail stops by the mail carriers. Carriers also pick up packages from designated stops in the afternoon.
  • Packages can also be dropped off at room 112 of the USB (1795 E. South Campus Drive) between 3:00 and 5:30 PM, or in the Mailing Bureau (room 113) earlier in the day.

Campus FedEx Box Locations:

There are several FedEx boxes at various locations throughout campus.

  • The copyroom of 410 Chipeta
  • Biology Building second floor, outside the department office
  • Merrill Engineering Building main floor, outside the Mechanical Engineering office
  • The basement of the Park Building
  • The lobby of the Business building
  • By the east doors on the first floor of the Behavioral Science building
  • The second floor main lobby of OSH across from the vending machines.
  • The stairwell of the Wintrobe Building
  • The mailroom of BPRB
  • First floor main foyer of Skaggs hall


In addition to these locations, the Mailing Bureau also picks up FedEx packages from the receiving dock at the University Hospital.

U.S. Mail Addressing Standards
All mail sent to a University of Utah address must be in the following format:
  NAME
UNIVERSITY OF UTAH
DEPARTMENT
STREET ADDRESS (with room number)
CITY STATE ZIP (2 spaces between state and zip)

All elements of the address must be in capital letters. Typed addresses should use a simple sans serif font with block letters - no bold, italic, or script. There is no punctuation for abbreviations.

The following is an example of a correct address:
  JOHN DOE
UNIVERSITY OF UTAH
CENTRAL MAILING FACILITY
1795 E SOUTH CAMPUS DR RM 113
SALT LAKE CITY UT 84112

All U.S. Mail sent from the University must have a University of Utah return address.

Official USPS Abbreviations - states, street suffixes and other designators.